Does my client need anything special installed?

No — the file is a standard .docx, and the lock is native header behavior in Word 2016 and newer on Windows and Mac. No fonts to install either: the letterhead ships as rendered artwork, so it looks right even on machines without your brand fonts.

Can the client still get at the design if they try?

A deliberate double-click into the header opens the layer — that’s Word being Word. What the file prevents is the thing that actually ruins letterheads: accidental nudges, drags, and deletes while someone types a letter.

Is it one purchase per client?

One purchase per letterhead design — $9, no account, no subscription. A client with two letterhead variants is two files. The watermarked sample is free, so you can check the result before spending anything.

Which file should I start from?

Your print-resolution PDF gives the sharpest result — the artwork embeds at 300 DPI. A high-resolution PNG or JPG export works too; you’ll see a warning in the preview if the resolution is too low for crisp printing.

The Client Wants Their Letterhead in Word. Now What?

By the WordLetterhead Team · Last updated: August 31, 2026

Skip the reading — your letterhead in Word in about two minutes.Upload your letterhead

The identity is approved, the files are delivered, and then it lands: “Can we get the letterhead in Word?” You don’t have to decline it, dread it, or lose an afternoon in Word to it. The handoff takes two minutes.

Why does this one request wreck designers?

Because it sits between tools. The letterhead was built in InDesign or Illustrator; Word neither opens those files nor respects the design when something gets pasted in. So the usual outcomes are all bad: decline and look unhelpful, hand over a converted file that swaps the fonts and shreds the layout, or hand-build a Word file and inherit its maintenance forever.

What’s the two-minute version?

Start from the print PDF you already exported. WordLetterhead embeds it as a locked, full-page header image — pixel-true, nothing rebuilt or substituted — and sets the Word margins to the typing area you choose:

Upload the letterhead PDF from your deliverables (PNG and JPG work too).
Drag the typing area where the client’s letters should sit.
Download the .docx and add it to the handoff package.

The client gets a file where the design can’t be clicked, dragged, or deleted while they type — which is the part that ends the “we broke it” emails before they start.

How should I position it with the client?

As a deliverable, not a favor. “Working Word letterhead” is a line item clients understand and value — it’s the version of the identity they’ll touch every day. The $9 is invisible inside a branded package, and what you’re really delivering is the design surviving contact with the client’s office.

What else belongs in the package is covered in the designer’s letterhead handoff checklist.

Common questions

Does my client need anything special installed?: No — the file is a standard .docx, and the lock is native header behavior in Word 2016 and newer on Windows and Mac. No fonts to install either: the letterhead ships as rendered artwork, so it looks right even on machines without your brand fonts.
Can the client still get at the design if they try?: A deliberate double-click into the header opens the layer — that’s Word being Word. What the file prevents is the thing that actually ruins letterheads: accidental nudges, drags, and deletes while someone types a letter.
Is it one purchase per client?: One purchase per letterhead design — $9, no account, no subscription. A client with two letterhead variants is two files. The watermarked sample is free, so you can check the result before spending anything.
Which file should I start from?: Your print-resolution PDF gives the sharpest result — the artwork embeds at 300 DPI. A high-resolution PNG or JPG export works too; you’ll see a warning in the preview if the resolution is too low for crisp printing.