We have a logo but no letterhead design. What’s the minimum?

Any finished image of a letterhead works. Many small organizations lay one out themselves with the logo, address, and EIN, export it as a PDF or PNG, and upload that — WordLetterhead turns whatever you export into the locked Word file.

Volunteers and board members type our letters. Will they break the file?

They can’t reach the design. The artwork sits in the header layer, so it can’t be selected, dragged, or deleted while someone types in the letter body — which is exactly what you want when the typing is shared across people who’ve never opened the file before.

Can we mail-merge donor letters on it?

Yes. A mail merge writes into the document body — names, amounts, dates — while the letterhead sits in the header layer the merge never touches, so every letter in the batch carries the design on every page.

Is $9 really the whole cost?

Yes — $9 one time per letterhead design, with no subscription and no account required. The watermarked sample is free, so you can test the whole workflow, including a merge, before spending anything.

Starting a Nonprofit? Your Letters Need Letterhead First

By the WordLetterhead Team · Last updated: August 31, 2026

Skip the reading — your letterhead in Word in about two minutes.Upload your letterhead

A new organization gets an EIN, a board, a bank account, and a logo. Then the first acknowledgment letter has to go out, and it needs to be on letterhead — because for a nonprofit, letterhead isn’t decoration, it’s how official correspondence is expected to look.

Why does a new nonprofit need letterhead early?

Because the letters start immediately, and they’re records. The IRS requires a written acknowledgment for gifts of $250 or more, and donor platforms uniformly tell organizations to send it on organization letterhead — the same expectation grant funders bring to cover letters and boards bring to formal correspondence. A first-year organization is establishing that it’s real; a letter on plain paper works against that.

What those letters need to survive year-end volume is covered in donation letters on letterhead.

What if we don’t have a designer?

Most new nonprofits don’t, and it isn’t a blocker. The input is a finished letterhead design in any common form — many small organizations assemble one themselves with the logo, address, and EIN, export it, and use that. The design tool is your choice; what matters is that the result becomes a Word file staff and volunteers can type on without breaking it.

Made in Canva? The export path that behaves in Word is in using a Canva letterhead in Word.

How do we set it up on a starting budget?

One upload, $9, no subscription — priced so a first-year budget doesn’t have to think about it. WordLetterhead builds the .docx around the design you already have:

Upload the organization’s letterhead design.
Drag the typing area where the letter text belongs.
Download the .docx — type on it, or point a mail merge at it.

The design sits in the header layer, so it can’t be nudged or deleted by whoever is typing — which matters most when the typing is shared across staff, board members, and volunteers.

Common questions

We have a logo but no letterhead design. What’s the minimum?: Any finished image of a letterhead works. Many small organizations lay one out themselves with the logo, address, and EIN, export it as a PDF or PNG, and upload that — WordLetterhead turns whatever you export into the locked Word file.
Volunteers and board members type our letters. Will they break the file?: They can’t reach the design. The artwork sits in the header layer, so it can’t be selected, dragged, or deleted while someone types in the letter body — which is exactly what you want when the typing is shared across people who’ve never opened the file before.
Can we mail-merge donor letters on it?: Yes. A mail merge writes into the document body — names, amounts, dates — while the letterhead sits in the header layer the merge never touches, so every letter in the batch carries the design on every page.
Is $9 really the whole cost?: Yes — $9 one time per letterhead design, with no subscription and no account required. The watermarked sample is free, so you can test the whole workflow, including a merge, before spending anything.