When should a new practice do this — now or closer to January?

Now, while it’s a calm two-minute task. Once engagement letters start going out, whatever file you improvised becomes the one everyone copies, and replacing it mid-season means reissuing letters that already went to clients.

Our letters run several pages. Does the letterhead hold up?

Yes — the artwork is anchored in the header, so page 6 renders exactly like page 1 with no per-page setup. The file also ships with the first-page split pre-configured, for firms that want full letterhead on page 1 and cleaner continuation pages.

Does WordLetterhead see our client letters or financial data?

No. Letters are typed in your copy of Word, in your own file. The free sample renders locally in your browser without uploading anything; buying the clean file uploads only the rendered letterhead artwork, which is assembled in memory and never stored.

What if the practice rebrands later?

Rebuild the Word file from the new artwork — two minutes and $9, with no subscription tying you to the old design. Updating every Word document a practice sends is the step most rebrands forget.

Starting an Accounting Practice? Set the Letterhead Up First

By the WordLetterhead Team · Last updated: August 31, 2026

Skip the reading — your letterhead in Word in about two minutes.Upload your letterhead

A new practice gets built in the quiet months and tested in January. Everything you set up now gets multiplied by busy season — including the file your engagement letters are typed on.

What does a new practice need before the first season?

The letterhead as a working Word document, not just a print PDF. Engagement letters, representation letters, and client correspondence are all typed in Word, in batches, under time pressure. The file they’re typed on is infrastructure — and the quiet months are the only time you get to set it up calmly.

The season-specific version of this, including how the batch workflow holds up, is in engagement letters on firm letterhead.

Why not just paste the logo into a Word document?

Because a pasted logo lives in the same layer as your typing. Every letter that gets re-edited from last year’s is a chance for it to shift, resize, or vanish — and at engagement-letter volume, “occasionally wrong” becomes “wrong on a lot of clients’ first impression of the year.” Artwork in the header layer can’t be touched while anyone types, which is what makes the re-edit routine safe.

The full comparison of what works and what degrades is in every method compared.

How does the setup work?

Two minutes, from whatever finished letterhead the practice already has — a designer’s PDF, a Canva export, or a clean PNG. WordLetterhead builds the .docx around it:

Upload the practice’s letterhead design.
Drag the typing area where the letter text belongs.
Download the .docx — that’s the practice’s master letter file.

$9 one time, no subscription, no account. Client letters and figures never touch our servers — they’re typed in your copy of Word.

Common questions

When should a new practice do this — now or closer to January?: Now, while it’s a calm two-minute task. Once engagement letters start going out, whatever file you improvised becomes the one everyone copies, and replacing it mid-season means reissuing letters that already went to clients.
Our letters run several pages. Does the letterhead hold up?: Yes — the artwork is anchored in the header, so page 6 renders exactly like page 1 with no per-page setup. The file also ships with the first-page split pre-configured, for firms that want full letterhead on page 1 and cleaner continuation pages.
Does WordLetterhead see our client letters or financial data?: No. Letters are typed in your copy of Word, in your own file. The free sample renders locally in your browser without uploading anything; buying the clean file uploads only the rendered letterhead artwork, which is assembled in memory and never stored.
What if the practice rebrands later?: Rebuild the Word file from the new artwork — two minutes and $9, with no subscription tying you to the old design. Updating every Word document a practice sends is the step most rebrands forget.